        AI PHONE ASSISTANTS      

AI answers the call. Around the clock.

Missed calls can mean lost business. Our AI phone assistants answer within seconds, qualify leads against your criteria, book appointments in your calendar and hand calls over to your team when needed — with no waiting time.

Free introductory call

The challenge

“We miss calls every day—after hours, during busy periods or when someone is off sick. Every missed call could mean lost business, but we cannot afford to hire another phone team.”

KEY FEATURES

What your AI assistant can do for you.

01

Voice AI & natural conversation

The assistant speaks naturally, without a robotic voice or rigid menus. It can understand accents, interruptions and free-flowing conversations. Many callers may not realise they are speaking to AI.

02

Qualify callers to your criteria

You define what makes a good lead. The assistant asks the right questions about budget, timing, decision-making authority and needs, then saves a structured record of each call in your CRM.

03

Automated appointment booking

The assistant checks your calendar in real time, offers available slots and books directly in Google Calendar, Calendly, HubSpot or your own system. No email back-and-forth or waiting.

04

CRM integration & data sync

Every call is transcribed, summarised and saved as a CRM contact. We connect the assistant to your existing tools, whether you use HubSpot, Salesforce, Pipedrive or a custom system.

05

Smart call routing

For complex enquiries, or when a caller asks, the assistant seamlessly transfers the call to the right team member with a short briefing on who is calling, what they need and what has already been discussed.

06

Analysis & optimisation

A daily dashboard shows your call volume, qualified leads, average call length and most common questions. We use these insights to keep improving the assistant.

PROCESS

From the initial idea to an AI assistant that is ready to use.

01

Briefing & call-flow design

Together, we design the call flow: greeting, qualifying questions, objection handling, appointment booking and sign-off. We adapt it to your brand voice and sales process.

02

Technical integration

We connect the assistant to your phone number through a SIP trunk or call-forwarding rule, as well as to your calendar and CRM. After simulated test calls, we go live.

03

Launch & refinement

During the first two weeks, we review real calls and refine the assistant based on caller responses. We tune phrasing, pauses and delivery in detail.

Technology

The tools we work with.

Vapi Retell AI ElevenLabs OpenAI Realtime Twilio SIP trunk Google Calendar API HubSpot Salesforce n8n

FAQ

Frequently asked questions for this service.

How natural does it sound?

It sounds natural, but we cannot promise that every caller will think it is human. During an introductory call, you can hear a live demo tailored to your business and decide if it is right for you.

What happens if the assistant does not understand a question?

There is a clear fallback: a polite transfer to a team member, a callback request with the details captured, or direct call routing. We agree on the handover rules with you.

Does it work in German and Austrian German?

Yes. We configure language and tone for your needs, including formal or informal address, industry terms and regional usage. Multilingual assistants are also possible.

How much does an AI phone assistant cost?

There is a one-off setup fee in the low four figures, followed by monthly usage costs based on call volume (typically €80–€400 per month for a small or medium-sized business). We provide exact figures after an introductory call.

INDUSTRIES & USE CASES

Who benefits from AI phone support.

REAL ESTATE

Estate agents & property managers

Automatically qualify viewing requests, assess purchasing criteria and book appointments, without an agent having to handle every first enquiry personally.

TRADES

Trades & service businesses

Sort job enquiries by urgency and value, coordinate estimate appointments and provide customer service outside business hours.

HEALTHCARE

Medical & therapy practices

Handle appointment requests, check insurance details, manage waiting lists and remind patients about upcoming visits.

B2B

B2B sales & lead generation

Qualify inbound leads immediately, ask BANT questions and book them directly into the right account manager’s calendar — without manual handovers.

Next step

Hear how your AI assistant sounds.

We will show you a live demo of an assistant tailored to your business, free of charge and with no obligation.

Book an introductory call